Admin and Finance Assistant (AR-HR-034-23) Balkh with travel to Provinces + Districts

Under the direct supervision of the ARADA Head of Admin and Finance, The Admin and Finance Assistant will undertake the following duties and responsibilities but not limited to :

• Manages office-related correspondence in a professional manner;
• Conducts asset physical verification upon purchase, receipt, donation, maintenance, storage, and disposal;
• Ensures tag bar codes on ARADA and the TPM Services Project assets including furniture, generators, vehicles, computers, printers, scanners, GPS, cameras and other assets;
• Conducts bi-annual asset physical verification of ARADA TPM Service Project assets at Cluster level provinces;
• Ensure all utilities and ancillary services are available at ARADA Cluster Level provincial office – 24/7 with no downtime at all;
• Proactively prepares preventive maintenance plan to ensure all related machinery is functional and services are available during working hours and beyond;
• Assist the Head of Admin and Finance in an easy retrieval system of registry, functional reception, office premise tidiness and cleanliness;
• Along with Provincial Team Leaders, ensures overall supervision of support staff such as cleaners, gardeners, electricians, and drivers in provincial offices;
• Assist in fleet management with vehicle allocation, refueling, maintenance, missions, and rentals with related monthly payment;
• Organize events such as project opening ceremony, meetings, pieces of training, and staff welfare functions when and where requested;
• Assist the Head of Head of Admin and Finance in shopping and RFQ for the purchase of goods and services related to TPM Services Project at Headquarter and Provincial Offices;
• Prepare GRN, payment summaries, vouchers, and collect invoices along with supporting documents to ensure payment to suppliers and contractors are processed based on a financial plan;
• Process monthly TPM Services Project salaries, travel claims, and other related dues on a timely manner;
• Assist in the preparation of operations monthly, quarterly, and annual plans with a proactive and result-oriented approach and ensures plans’ implementation in the respective Cluster Provinces;
• Assist the Head of Admin and Finance / Operations Manager to draft ARADA TPM Service Project-related premises leases, administrative and financial memos, letters, meeting
• Prepares weekly, monthly and annual Cluster Level Operations reports;
• Performs other duties as requsted by Head of Admin and Finance/ Operations Manager.