Procurement and Logistics Officer (AR-HR-KBL-045-23) Kabul with travel to Provinces

Job Summary

The Procurement and Logistics Officer is responsible for overseeing procurement and Logistical activities of ARADA logistic operation. Working closely with Administration and Finance, operation team and Program, Procurement and Logistics Officer play a key role in supporting program activities through their services.

Duties & Responsibilities

  • Plan, coordinate and supervise the procurement and logistic activities of the ARADA with clear and comprehensive priorities. Implement the adequate tools and procedures;
  • Carry out procurement for goods and services in respect of ARADA and donor requirements and ensure that the line manager is aware of any problems linked to the quality or availability of the items to be purchased;
  • Follow up the payments of all suppliers and collect all the necessary supporting documents from them i.e., receipts and delivery notes (originals);
  • Support the Operations Manager in ensuring that all procurements are completed on time and all necessary documents are properly archived;
  • Follow the defined Procurement Plan and coordinate the local purchases with project staffs;
  • Submit purchase requests to the Operations Manager for ITB and tenders and/or any other purchase that cannot be made locally;
  • Facilitate the negotiation with local vendors and maintain good relationships with suppliers;
  • Run market assessments and update the pre-qualified suppliers lists;
  • Update all the supplier files and ensure all formation related to the supplier have been fully updated;
  • Collaborate for the preparation of the monthly logistics report;
  • Ensure the installation and maintenance of functional office space(s) and guesthouses facilities in an adequate living condition and in accordance with ARADA minimum standards and brand identity manual. Ensure the application of defined safety and security measures and make inspection visits to assess the rehabilitation needs of facilities;
  • Act according to the policy and regulations of ARADA Operation manual in procurement and logistic affairs at HQ and Provincial offices
  • Procurement and Logistic officer will perform all the required procurement and logistics activities given by his line manager.
  • Procurement and Logistic officer is responsible to having good coordination and communication with the program staff, provincial office staff, and other stakeholders.

Job Requirements

  • Bachler Degree in Business Administration, and other relevant scientific faculties.
  • At least 3 years in a similar position, preferably with NGOs.
  • Fluent in English, Dari and Pashto, written and spoken.
  • Essential computer literacy (word, excel and internet) and radio equipment user-knowledge
  • Service orientation
  • Behavioral flexibility
  • Results and quality orientation
  • Teamwork and cooperation
  • Stress management
  • Commitment to ARADA principles
  • Ready to work, live and travel in an intricate and strenuous environment

Reporting Line

  • Procurement and Logistic officer will report directly to ARADA’s TPM Operation Manager and accountable to senior management.

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